Requirements:

5+ years as an Executive/Administrative Assistant
Event organization experience
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team-player who operates in a fast-paced team-oriented setting

What You'll Be Doing:

Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Anticipate and resolve scheduling conflicts effectively and proactively.
Assist in the preparation and distribution of meeting materials.

Annual salary structure with the option to choose compensation between salary and stock options
Market competitive compensation in the range of $60,000 - $240,000
Comprehensive benefits including Health Plans, Mental Health support, Retirement Plan, Stock Option Program, Disability Programs, and more
Paid leave of absence programs
Generous paid time off for vacation, holidays, and sick time